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Closed Captioning (CC) Services for Media at UWL
Captioning Capabilities of Content Creation and Management Tools and Video Conferencing Platforms
Closed captioning enhances the principles of universal design for viewers and learners. Instructors are encouraged to be proactive and provide CC with video materials used for teaching. Video content associated with any UWL public facing materials should also be captioned (e.g. promotional videos). Captioning provides an additional representation of information.
Technology | KB Article | Synchronous Captioning | Asynchronous Captioning | Department Cost |
| MyMedia - Mediasite | Mediasite (Captioning) - Adding and Editing Captions | Not Applicable | Yes - Machine | Machine Captioning is free. There is a fee for human captioning using a vendor. |
| MyMedia - Kaltura | Kaltura (Captioning) - Adding and Editing Captions | Not Applicable | Yes - Machine | Machine Captioning is free. There is a fee for human captioning using a vendor. |
| Teams - Microsoft | Office 365 - Microsoft Teams - Use Live Captions in a Teams Meeting | Yes - machine captions | Yes - Machine if event recorded | |
| Zoom | Zoom - Closed Captioning and Live Transcription | Yes - per a volunteer/assigned participate or machine captions |
- Machine captioning uses a built-in artificial intelligence
- Human captioning is done by a person, either a paid transcription, meeting participant or after the fact
- Synchronous means that it is happening in real time during the event
- Asynchronous means that is is available at anytime since it is a recording
If an instructor has a student with a documented disability who needs captioning, please contact the ACCESS Center at accesscenter@uwlax.edu or 608.785.6900. They will assist you with your captioning request. Instructors should also review the ACCESS Center’s material on captioning.
Captioning for externally or already created video materials:
- Contact the Eagle Help Desk to learn about UWL's Closed Captioning (CC) Services for media. A third-party vendor provides transcription services at a per-minute charge. The Eagle Help Desk will provide information about setting up the account with the vendor.
Captioning for video conference and/or lecture capture media:
- My Media (Kaltura) - captioning generated within the software
- MyMedia (Mediasite) - captioning generated within the software
- Requesting and editing captions
- Both Kaltura and Mediasite allow the content creator to edit the machine generated captions and to add an editor to help edit.
Speech-to-text real time captioning for video conference (will not be ADA compliant unless editable)
- Teams
- Live captions real time in Teams – not savable or editable
*Note: Due to high level of variation in the quality of captioning, it is important that the ACCESS Center is consulted when the CC is being generated/created for a student with a documented disability. A staff member with a documented need for accommodation should work through Human Resources.