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Cost Transfer Tool - Creating Salary Cost Transfers
This article outlines the process for creating salary cost transfers in the Cost Transfer Tool.
The following steps will walk you through creating a non-salary cost Transfer in the Cost Transfer Tool:
Salary Cost Transfers
1. Log into the Cost Transfer Tool here: https://ct.sfs.services.wisc.edu/.
2. Click on the "Create Salary Transfer" button on the left navigation bar:
![NSCT_1 NSCT_1](/images/group264/110380/SalaryCostTransfer1.jpg)
3. The next screen will bring up the Salary Cost Transfer Detail page. Details should be clear and concise so reviewers/approvers can understand the reason for the transfer. The Urgent flag is used to indicate an important deadline (e.g. award closeout or fiscal year-end) and will move the transfer to the beginning of the queue for the approvers or “routed to” persons. For Salary Cost Transfers, there must be an employee selected at the transfer details panel. Enter employee last name to get a drop-down list of employees. For common last names, leave a space and continue typing the first name to narrow the list. After selecting the correct employee and job, click the “Create” button.
![NSCT_2 NSCT_2](/images/group264/110380/SalaryCostTransfer2.jpg)
4. Clicking on “Create” takes you to the Salary Cost Transfer details screen. A unique transfer number is assigned for the transfer, and other basic information is displayed in the heading. In order to start the transfer, click on “Add a pay period” to search for specific payroll transactions in WISER.
![NSCT3 NSCT3](/images/group264/110380/SalaryCostTransfer3.jpg)
5. Next, you will need to enter a date range to search for payments for an employee. The default date range is the current fiscal year:
![NSCT_4 NSCT_4](/images/group264/110380/SalaryCostTransfer4.jpg)
6. Check the box in the "Select" column to select payments to be transferred and press "Done" when complete:
![NSCT_5 NSCT_5](/images/group264/110380/SalaryCostTransfer5.jpg)
7. This creates the transfer sets that can be modified to move an expense to a different funding string:
![NSCT_6 NSCT_6](/images/group264/110380/SalaryCostTransfer6.jpg)
8. There are some additional functions that can be accessed in the far right column:
![Additional WISER Fields Additional WISER Fields](/images/group264/110380/Eye.jpg)
![Copy to All Copy to All](/images/group264/110380/Copy.jpg)
![Split Split](/images/group264/110380/Split.jpg)
![Remove the line Remove the line](/images/group264/110380/Delete.jpg)
9. Once finished entering the details of the transfer, click "Save", "Check for Errors", and "Submit for Approval"
![NSCT_7 NSCT_7](/images/group264/110380/SalaryCostTransfer7.jpg)
10. "Check for Errors" and "Submit for Approval" will validate the funding strings. If there are errors, they will show in red:
![NSCT_8 NSCT_8](/images/group264/110380/SalaryCostTransfer8.jpg)
11. If there are errors, you must update the funding strings before the transfer can be submitted. Once the transfer has been successfully submitted, you can track its approval route on the "Approvals" tab:
![NSCT_9 NSCT_9](/images/group264/110380/SalaryCostTransfer9.jpg)
12. Clicking the "Who can sign?" link will provide a list of individuals that can approve the transfer:
![NSCT_10 NSCT_10](/images/group264/110380/SalaryCostTransfer10.jpg)
13. The "History" tab provides additional details about the transfer as it goes through the approval process:
![NSCT_11 NSCT_11](/images/group264/110380/SalaryCostTransfer11.jpg)