Business Services Policy - Registration Fee Payments

The purpose of the Registration Fee Payment Procedures is to provide guidance to the University of Wisconsin-La Crosse (University) regarding the payment of registration fees.

 Functional Owner Purchasing Director
 Executive Sponsors Vice Chancellor for Administration & Finance
 Policy Contact Assistant Controller


Who this policy applies to:
All employees.

Rationale:
The purpose of the Registration Fee Payment Procedures is to provide guidance to the University of Wisconsin-La Crosse (University) regarding the payment of registration fees. 


Policy Detail:

GUIDELINES

  • Registration fees are for official participation at conferences, conventions, training, events or meetings related to University business are payable/reimbursable by the University.
  • Registrations should be made directly with event sponsors.
  • Non-business related or optional activities (e.g. sightseeing tours, golf outings, family activities) or expenses for a companion traveler are not payable/reimbursable.

REQUEST PROCESSING

  • University Purchasing Card (PCard)
    • Attach a copy of the following with your PCard Statement:
      • Receipt for the purchase
      • Completed registration form or event agenda
      • If applicable, list of attendees
  • Direct Payment Form in ShopUW+
    • Select category for “Fees”
    • Attach a copy of the following:
      • Completed registration form or invoice
      • If applicable, list of attendees
  • Inter-Unit Journal (IUJ) Transfer (For Payment to UW Institutions Only)
    • Send an email to businessservices@uwlax.edu with the following information:
      • Completed registration form or invoice
      • If applicable, list of attendees
      • Department Name
      • WISER Account to Charge: Fund (3) – Program (1) – Department (6)



Revision history:
Effective Date: August 25, 2021
Next Review Date: September 1, 2023


Supporting tools:
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Responsibilities:
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Links to related information:
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Keywords:Business Services Policy, Policy, Business Services, registration, fee   Doc ID:116752
Owner:Mark H.Group:UW-La Crosse
Created:2022-02-15 07:47 CSTUpdated:2022-02-15 21:46 CST
Sites:UW-La Crosse
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