HR Policy - UW System Administrative Policy 1261 - Personnel Files
The purpose of this policy is to provide guidance regarding information that must be included in each employee’s personnel file; to outline the requirements on when personnel files must be shared with other state employers; and to provide references to the policies that govern the retention and disposition of personnel records.
| Functional Owner |
UW System |
|---|---|
|
Executive Sponsors |
UW System Level Policy |
|
Policy Contact |
Human Resources Office |
Who this policy applies to:
All employees
Rationale:
The purpose of this policy is to provide guidance regarding information that must be included in each employee’s personnel file; to outline the requirements on when personnel files must be shared with other state employers; and to provide references to the policies that govern the retention and disposition of personnel records.
Policy Detail:
This UW System Policy is available on the UW System Policy Page.
Revision History:
Format updated June 2025.