Business Services Form - Software Pre-Approval Form
The Software Request Form is used to request approval for software and software-based application purchases.
Form
Software Request form can be completed using the following form in BPLogix:
Policy
Information about the Software Request Form Policy:
Roles
The roles that will need to complete the requested information for their assigned sections in order for form to be approved as follows:
Submitter: Initiates the request and completes fields on the form for Sections Requester Information, Software Information, and Software Details.
Procurement: Completes fields on the form for Section Procurement reviews the request and approves or denies it.
ITS: Completes fields on the form for Section ITS reviews the request and approves or denies it.
Contracts: Completes fields on the form for Section Contracts reviews the request and approves or denies it.
Questions
Please contact Procurement at procurement@uwlax.edu with any questions about using this form.
Form Layout
The form layout, along with sections the Submitter must complete are as follows:
Specific Field Instructions
-Technical Documentation, Proposals or Quotes: Include any documentation received from the Software supplier indicating what is being purchased, pricing, and terms & conditions of use of their product.
-HECVAT: Please request a copy of the Suppliers HECVAT (If applicable) be included with their quote.
-VPAT: Please request a copy of the Suppliers VPAT be included with their quote.
Software Details:
-1. Please indicate what the purpose and use of the Software is.
-2. Please indicate who will be using the Software. Ex: Thirty (30) Students for a class section. Two (2) Faculty in the History Department ETC.
-3. How long with the Software be purchased for? Ex: Ones (1) Semester, three (3) years ETC.
-4. Will Students or Members of the Public be using this Software or be viewing content created with this Software? If yes Title II compliance will need to be confirmed.
-5. Indicate if the Supplier will accept a Purchase Order or PCard for the purchase of their Software.
-6. Do any other UW Campuses use this Software?
-7. Indicate if this Software has to integrate with another Software. Ex: Software Pro will need to integrate with Canvas.
-8. Is AI a feature in this Software?
-9. Is this replacing a currently used and approved Software?
-10. Is this Software Cloud based or installed physically on the UWL Campus?