HR policy - Unclassified rules: 3.07 faculty non-renewal of probationary faculty member's appointment

The University of Wisconsin System (UWS) is governed by the Wisconsin Administrative Code - the rules adopted by the Board of Regents. These rules were promulgated in accordance with the rulemaking authority vested in the UW Board of Regents. These specific policies called "unclassified rules" provide for specific instances where the local institution may develop or add to the UWS rules. The UWL Policy number corresponds to the unclassified rule chapter number and section. For the entire UWS rules, visit: http://docs.legis.wisconsin.gov/code/admin_code/uws

 Functional Owner Chief Human Resources Officer
 Executive Sponsors Chancellor
 Policy Contact Chief Human Resources Officer or Faculty Ombudsperson


Who this policy applies to:
Faculty.


Understanding the UWS Code:
The University of Wisconsin System (UWS) is governed by the Wisconsin Administrative Code - the rules adopted by the Board of Regents. These rules were promulgated in accordance with the rulemaking authority vested in the UW Board of Regents. These specific policies called "unclassified rules" provide for specific instances where the local institution may develop or add to the UWS rules. The UWL Policy number corresponds to the unclassified rule chapter number and section. For the entire UWS rules, visit: http://docs.legis.wisconsin.gov/code/admin_code/uws

This specific policy is part of Chapter 3 of the UWS Code.  To review the UWS code, please visit: http://docs.legis.wisconsin.gov/code/admin_code/uws/3


UWL Policy Detail:
(1) In making a decision of non-renewal, the authorized official (or body) shall inform the appointee early enough to allow time for possible reconsideration and appeal and adequate notice of non-renewal.

(2) The Right to Reconsideration at the lowest level where a non-renewal recommendation or decision is made: An authorized official (or body) who makes a recommendation of non-renewal shall formulate and retain written reasons for the decision. If the faculty member wishes reasons he/she shall request them in writing within 10 days. Written reasons shall be provided the faculty member within 10 days of the receipt of the written request. The reasons then become part of the official personnel file of the faculty member.

(3) If the faculty member wishes a reconsideration of the initial non-renewal recommendation, he/she shall request a reconsideration meeting in writing within two weeks of the receipt of the copy of the reasons.

(4) The meeting for reconsideration with the authorized official or body shall be held within two weeks of the receipt of the request. The faculty member shall be notified a minimum of seven days prior to the meeting. At the reconsideration meeting the authorized official (or body) and the faculty member shall be present. Each may choose up to two members of the university community to be present also. These third parties may question either of the other parties and make comments to them. These third parties also shall file a report of the reconsideration meeting with the authorized official and the faculty member. In later appeals such third parties may be called as witnesses. The faculty member may make a personal presentation at the reconsideration meeting. The meeting shall be held in accordance with sub chapter V of Chapter 19, Wisconsin Statutes.

(5) At the meeting for reconsideration the faculty member is entitled to present documentary evidence. The reconsideration is not a hearing nor an appeal and shall be non-adversary in nature. Its purpose is to allow the faculty member an opportunity to persuade the authorized official or group to change the recommendation of non-renewal by challenging the stated reasons and/or by offering additional evidence. The burden of proof is on the faculty member requesting the reconsideration. This reconsideration proceeding shall occur at the lowest level where a non-renewal recommendation was made.

(6) Following the reconsideration, the authorized official or group shall forward a recommendation (with written reasons) to the next immediate supervisor. A copy of the recommendation and the reasons shall also be sent to the probationary faculty member within seven days of the reconsideration.


Revision history:
Last reviewed was July 2020


Supporting tools:

Responsibilities:
N/A


Links to related information:




Keywords:non-renewal of faculty   Doc ID:103714
Owner:John A.Group:UW-La Crosse
Created:2020-07-07 13:59 CDTUpdated:2020-07-15 09:07 CDT
Sites:UW-La Crosse
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