HR policy - Instructional Academic Staff (IAS) Promotion Committee Rules and Procedures

The IAS Promotion Committee via the IAS Liaison shall publicize the procedures that it employs annually in the Campus Connection prior to the submission deadline for promotion files.

 Functional Owner Academic Departments
 Executive Sponsors Provost and Vice Chancellor for Academic Affairs
 Policy Contact N/A


Who this policy applies to:
Instructional Academic Staff (IAS).


Rationale:
The Guide to Instructional Academic Staff (IAS) Promotion is intended to be a practical resource to the University’s promotion policies and their implementation.


Policy Detail:
The IAS Promotion Committee via the IAS Liaison shall publicize the procedures that it employs annually in the Campus Connection prior to the submission deadline for promotion files.

General Principles

The IAS Promotion Committee is comprised of 7 IAS at the level of Senior Lecturer/Clinical Professor (or higher) or tenured faculty at the level of Associate Professor (or higher). The committee will elect its chair. The Office of the Provost shall provide support for the chair and coordinate all activities related to the promotion process.

Once the portfolio has been forwarded to the Dean, it is closed and cannot be modified. This does not, however, preclude clarification of material in the portfolio at the Discussion Meeting, Reconsideration Meeting and/or Appeal Meeting.

In order for a IASPC member to be eligible to vote on a candidate at the conclusion of any of the three meetings (Discussion, Reconsideration or Appeals), the IASPC member must be physically present at the meeting or participate in the meeting via conference call. IASPC members absent from any of these three meetings may not submit written statements about candidates under consideration.

Absolute confidentiality related to written or oral comments, preliminary evaluations, and voting summaries is to be maintained by every member of the IASPC.

The chair is the only spokesperson for actions of the IASPC.

  • Each IASPC member agrees to respect a diverse, informed, and professional subjectivity on the part of all other members of the IASPC.
  • Each IASPC member submits the following feedback:
  • Preliminary Ratings: A set of ratings of the candidates (0-6) scale on the areas of teaching, PD/CA/Sch and/or service.
  • Initial Ballot : “yes” or “no” votes to promote the candidates and reasons given for any “no” votes, completed after the discussion meeting.
  • Reconsideration Ballot: “yes” or “no” votes to promote the candidates under reconsideration and reasons given for any “no” votes, completed after the reconsideration meeting.
  • Appeal Ballot: “yes” or”no” votes to promote the candidates under appeal and reasons given for any “no” votes, completed after the appeals meeting.
Preliminary Ratings of Candidates

Prior to the Discussion Meeting, each IASPC member is expected to review the portfolio of each candidate and to complete and submit Preliminary Ratings. Each CPC member shall evaluate each candidate on a scale of 0 – 6 in each of the categories of teaching, professional development/creative activities/scholarship and/or service. The scale may be interpreted as follows:

6 “highly qualified"
5
4
3 “qualified”
2
1
0 “not qualified”

Summary results of the preliminary evaluation will be shared with IASCPC members at the Discussion Meeting

Discussion Meeting

The IASPC will conduct business with at least 6 members present.

Separate discussions will be held for each of the series titles – first for candidates at the Lecturer and Clinical Associate Professor level, then for candidates at the Senior Lecturer and Clinical Professor level..

Initial Ballot

Following the Discussion Meeting, each IASPC member will complete an initial ballot. On that form, members will vote yes or no for each candidate and will provide reasons for any “no” votes. The vote will be submitted electronically. Although members’ names are associated with their ballots, this information is used only for the Provost’s Office and committee chair to track who has voted. It is not shared with the committee or candidates. A 2/3 positive vote by those eligible (see above) shall be required for a recommendation for promotion.

Reconsideration Meeting

All candidates receiving less than a two-thirds positive vote will be reconsidered at the Reconsideration Meeting, which will consist of a discussion of each candidate being reconsidered. A voting summary of all candidates being reconsidered will be shared with the IASPC members prior to the beginning of the meeting.

Reconsideration Ballots will be available to IASPC members electronically after the meeting. Each member will vote yes or no for each candidate and will provide reasons for any “no” votes. These ballots will be submitted to the IASPC Chair by the indicated date. A two-thirds positive vote will result in a recommendation for promotion.

Notification of Candidates

Letters to all candidates will be sent out 7 days after results of the Reconsideration Ballots are determined. Letters to candidates not recommended for promotion will contain reasons for this recommendation as well as the committee’s vote on the candidate’s application. These letters will be posted to the secure D2L site for review by the appropriate dean prior to being sent.

At the request of the unsuccessful candidate, the chair (and only the chair) shall meet with the candidate to discuss the reasons for the negative decision.

Appeals

Within 7 days of receiving the written reasons for a negative decision, the candidate may, by writing to the IAS Promotion Committee chair, appeal the IAS Promotion Committee recommendation. An appeal review shall take place within 14 days of the filing date. The IAS member shall be given at least 7 days notice of such review.

Appeals shall be in writing. Candidates are responsible for making copies for each member of the IASPC. The appeals process is defined by the Faculty Senate Bylaws in Appendix A, which proscribes the grounds on which an appeal may be made. Note that the appeals process does not allow the inclusion of new materials either in the promotion portfolio or in the appeals document.

The IASPC will conduct business with at least 6 members present and a 2/3 positive vote by thee eligible to vote shall be required for a recommendation for promotion.

Appeal Ballots will be available electronically and due on the date/time established by the IASPC. On that ballot, each member will vote yes or no for each candidate and must provide reasons for any no votes.

Written notice of the results of the appeal shall be transmitted to the candidate and the appropriate department chair within 7 days.

Notification of Provost

The chair will forward to the Provost a list of all candidates recommended and not recommended for promotion, and the results of any appeals. Separate lists shall be provided for each rank and title series. That document will contain the voting outcome for each candidate.


Revision history:
Last reviewed was July 2020


Supporting tools:


Responsibilities:
N/A


Links to related information:




Keywords:IAS promotion   Doc ID:104097
Owner:John A.Group:UW-La Crosse
Created:2020-07-17 07:34 CDTUpdated:2020-07-17 07:45 CDT
Sites:UW-La Crosse
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