HR policy - Appendix B. RANK, PROMOTION & TENURE GUIDELINES
The Guide to Faculty Promotion is intended to be a practical resource to the University’s promotion policies and their implementation.
|Functional Owner||Joint Promotion Committee|
|Policy Contact||Joint Promotion Committee|
The guide to Faculty Promotion is intended to be a practical resource to the University's promotion policies and their implementation.
Minimum Educational Preparation, Experience, Years in Rank, and Achievement for Promotion Eligibility for Associate Professor and Full Professor at UWL
- Earned doctorate degree or accepted terminal degree in the field.
- To be eligible for the rank of Associate Professor the faculty member should have a minimum of 5 years of full-time college-university teaching, or other appropriate, experience.
- A minimum of three (3) years completed in rank as an Assistant Professor at the University of Wisconsin-La Crosse shall be required for eligibility for promotion to Associate Professor.
- A faculty member who is well respected within the department for excellence in teaching Faculty member with an established scholarly program who has taken an active role in service to the department and participates in university and professional service.
- Earned doctorate degree or accepted terminal degree in the field.
- To be eligible for the rank of Professor the faculty member should have a minimum of 10 years of full-time college-university teaching or other appropriate experience.
- To be eligible for the rank of Professor the faculty member should have tenure (for Fall 2020 hires and later).
- A minimum of two (2) years completed in rank as an Associate Professor at the University of Wisconsin-La Crosse shall be required for eligibility for promotion to Professor.
- Promotion from Associate to Full Professor depends upon demonstrating a sustained record of accomplishment in teaching, a mature program of scholarship, and substantial and sustained service to the university, school/college, or profession.
1. Minimum standards and guidelines governing rank and promotion of faculty members are prescribed by the Board of Regents and by the Chancellor, with advice from the Faculty Senate. (See Board Resolution No. 3650 adopted on September 11, 1970, and minutes of the Faculty Senate for February 15, 1968; November 13, 1969; May 2, 1974; September 15, 1994; and March 19, 1998.)
2. Non-Discrimination Clause. Race, national origin, sex, age, handicap, religion, creed, and political views will not be considered pertinent factors in the formulation of recommendations for promotions.
3. Evaluation Criteria. Evaluation of faculty members for salary, promotion, and tenure purposes shall be based on the standards and guidelines adopted by the Board of Regents and by the La Crosse Faculty Senate. (See following pages.)
4. Promotion Criteria. Promotion is not automatic when requirements for minimum experience and training are met. The individual faculty member is responsible for informing the appropriate university officer of any newly completed graduate study which might affect his/her educational preparation and promotion eligibility.
5. Education and experience as well as other requirements must be fully met prior to the formulation of recommendations for promotions.
6. The number of years of service (experience) applicable to promotion is determined at the time of hire and noted in the initial contract letter.
7. In accordance with a Faculty Senate recommendation, faculty holding the two-year M.S.S.W. degree may be recommended for promotion to the upper two ranks. For two-year M.S.S.W. holders, minimum promotion eligibility requirements for all professional ranks are A.C.S.W. (Academy of Certified Social Workers) eligibility, and three years of clinical social work experience. In addition, for promotion eligibility to associate professor, a minimum of five years of college teaching experience is required; and for promotion eligibility to a professor, 10 years of college teaching experience plus one full year of graduate study beyond the master's degree is required.
8. In accordance with a Faculty Senate recommendation, faculty who have completed the highest degree in his/her academic area would be rated as terminally qualified and eligible for the promotion.
Policies for Promotion
I. Requirements for Determining Eligibility for Promotion in Addition to Minimum Standards
A. The current academic year is not countable as experience toward eligibility requirements.
B. Faculty members who are on terminal appointments shall not be eligible for the promotion.
C. In order to be eligible for promotion to Professor, an individual must be tenured by UWL at the time of consideration for promotion.
II. Additional Policies
A. Promotion is a privilege based upon qualifications meeting established criteria and is recommended by an informed collective peer judgment. All concerned should understand clearly that eligibility status and departmental or office recommendation for promotion does not assure or imply that the recommended promotion will be made.
B. Promotions shall be considered effective July 1 following their announcement by the Chancellor. These actions will precede salary adjustment actions for the following academic year, at which time promoted faculty members shall be grouped with those in their recommended ranks.
Procedure and Promotion: Notification of Eligible Faculty
I. Before the end of the spring semester, lists of faculty members who are eligible for promotion the following year are distributed to department chairpersons (and equivalents) and their Deans by Human Resources on behalf of the Provost. Rules and procedures shall also be distributed.
Faculty will receive an email notifying them to check with their chairs as to their eligibility for promotion. This announcement shall also contain instructions on whom to contact if the faculty member is not shown as eligible but believes he/she may, in fact, be eligible. Finally, URL regarding the website containing the most current rules and procedures regarding the promotion will be included as a component of the announcement.
II. During the second week of classes in the Fall semester, Human Resources, on behalf of the Provost, shall resend the email to faculty noted in I, above.
Department Procedures for Promotion
I. Each department may develop written criteria for promotion eligibility that are more demanding than university minimum standards as indicated in UWL and/or UW System policy. These departmental criteria must be a component of departmental By-Laws and filed with the appropriate Dean.
II. Each department, in consultation with the appropriate Dean, shall develop criteria for judging the performance of its members as they pertain to the formulation of a recommendation for rank advancement.
A. The criteria must address themselves to teaching, research, professional and public service, and contribution to the University. Each department, in consultation with its dean, shall determine the relative importance of each of these categories.
B. The criteria shall be documented and filed with the appropriate Dean.
III. Each department shall develop procedures for promotion consideration and for promotion recommendation. These procedures shall be filed with the appropriate Dean and shall include the following:
A. A faculty member, who meets minimum university and departmental requirements for promotion eligibility shall be given written notice, by the department chairperson, of eligibility. The promotion candidate shall be made aware of existing university guidelines on promotion, and shall be informed of the departmental rules and regulations on promotion procedures. The candidate shall be given at least a 20-day notice of departmental review for promotion consideration, shall be informed of the State Open Meeting Law, and shall have the opportunity to present written material in support of the promotion.
B. A department may recommend to the Dean for promotion an otherwise non-eligible faculty member. The department shall rarely recommend such exceptions. Such exceptions shall occur only under very special circumstances. The department shall provide in writing fully documented reasons. Candidates applying as exceptions who do not receive the departmental endorsement, shall not have access to the appeal process.
C. The promotion consideration meeting shall include evaluation of written materials submitted in support of the candidate and the result of the candidate's student and peer evaluations. Departments are not required to rank multiple candidates within the same rank. The committee shall formulate and record its reasons for a recommendation or non-recommendation. If tenure or retention into tenure is a requirement for promotion, the tenured members of the department shall determine whether the department shall recommend or not recommend tenure or retention into tenure. If there are no tenured members in the department the appropriate supervisor who is tenured shall make the determination.
D. For those candidates recommended by the department for promotion, the department chairperson shall transmit in writing the recommendation and the reasons to the appropriate Dean. A copy of the letter shall be provided to the candidate at least one day prior to the submission of the promotion file to the respective Dean and within seven days of the departmental decision. The recommendation shall be accompanied by the results of student and peer evaluations and other appropriate supporting materials.
E. When a candidate is not recommended by a department or unit, no further consideration shall occur, nor shall the candidate's file be forwarded to the Dean.
1. The promotion candidate shall be given written notification of the negative decision and written reasons for a negative decision within seven days.
2. Within seven days of receiving the written reasons for a negative decision, the candidate may, by writing to the department chairperson, request reconsideration by the departmental committee that made the decision. The reconsideration review shall take place within 10 days of the filing date. The faculty member shall be given at least seven days' notice of such review. The faculty member shall be allowed an opportunity to respond to the written reasons, to present written or oral evidence or arguments relevant to the decision, and/or to use witnesses. Reconsideration shall be non-adversarial in nature. The committee shall give fair and full consideration to all relevant materials. Written notice of the reconsideration decision shall be transmitted to the candidate and to the appropriate Dean within seven days.
3. Each promotion candidate has the right to appeal a negative reconsideration decision in a grievance filed with the Complaints, Grievances, Appeals, and Academic Freedom (CGAAF) Committee. Rules and procedures for filing a grievance are specified in UWS 6.02 and UWL 6.02. The CGAAF Committee shall forward its recommendation to the Chancellor (see UWS 6.05).824
Responsibilities of the Dean
I. The dean shall make promotion recommendations to the Joint Promotion Committee.
II. Within seven days of the Dean's decision on a candidate for promotion, the Dean shall communicate the decision in writing to the candidate and to the appropriate department chairperson. A candidate who was not recommended for promotion shall receive the reasons for the negative decision as part of this written notification.
III. Within seven days of receiving the written reasons for a negative decision, the candidate may, by writing to the Dean, request reconsideration by the Dean. The reconsideration review shall take place within 10 days of the filing date. The faculty member shall be given at least seven days' notice of such review. The faculty member shall be allowed an opportunity to respond to the written reasons, to present written or oral evidence or arguments relevant to the decision, and/or to use witnesses. Reconsideration shall be non-adversarial in nature. The Dean shall give fair and full consideration of all relevant materials. Written notice of the reconsideration decision shall be transmitted to the candidate and to the appropriate department chair within seven days.
IV. Each promotion candidate has the right to appeal a negative reconsideration decision in a grievance filed with the Complaints, Grievances, Appeals, and Academic Freedom (CGAAF) Committee. Rules and procedures for filing a grievance are specified in UWS 6.02 and UWL 6.02. The CGAAF Committee shall forward its recommendation to the chancellor (see UWS 6.02).
V. The Dean shall transmit department recommendations and materials for promotion, along with his/her own recommendation, to the Joint Promotion Committee.
The Appeal of Negative Joint Promotion Committee Appeals
Each promotion candidate has the right to appeal a negative Joint Promotion Committee appeal decision in a grievance filed with the Complaints, Grievances, Appeals, and Academic Freedom (CGAAF) Committee. Rules and procedures for filing a grievance are specified in UWS 6.02 and UWL 6.02. The CGAAF Committee shall forward its recommendation to the Chancellor (see UWS 6.02).
Responsibilities of the Chancellor
Within seven days of the Chancellor's decision on a candidate for promotion, the Chancellor shall communicate the decision in writing to the candidate, the appropriate department chair, and the Joint Promotion Committee chair. Within seven days of receiving the Chancellor's written decision, a promotion candidate who was denied promotion by the Chancellor but recommended 864 for promotion by the Joint Promotion Committee may request from the Chancellor written reasons for the denial. The Chancellor shall provide the written reasons within seven days of the request. There is no provision for appeal of the Chancellor's decision.
Department: Wherever "department" is used "or office" is also to be understood along with reference to its administrative supervisor at appropriate places in the paragraphs.
Scholarly Activity: Scholarly activity can vary from department to department. Each department, with the approval of the appropriate Dean, shall formulate definitions of scholarly activities. These definitions shall be forwarded with the promotion materials of each candidate.
Professional Service: Professional service includes sharing professional expertise with the community or one's professional organizations.
(Updated with revisions approved March 2007, May 2013, April 2016; May 2017, October 2017, May 2018, May 2019, May 2020)
Changes to these guidelines must be approved by Faculty Senate.
Changes to Appendix B must both be reviewed by PTS and approved by Faculty Senate.
- Guide to faculty promotions and portfolio development at UW-La Crosse
- Appendix A. FACULTY SENATE BY-LAW FOR JOINT PROMOTION COMMITTEE
- Appendix B. RANK, PROMOTION & TENURE GUIDELINES
- Appendix C. JOINT PROMOTION COMMITTEE RULES AND PROCEDURES
- Appendix D. INSTRUCTIONS FOR PREPARING THE ELECTRONIC PORTFOLIO
- Appendix E. PROMOTION FORMS PREPARED BY THE DEPARTMENT
- Schedule of Salary Increases for Promotion (Budget Office maintains)
- Provost's promotion resource page
- Academic Year 2020-2021 Calendar
- Instructions for Generating TAIs and Entering Into Digital Measures
- Regent Policy Document 20-2 Student Evaluation of Instruction: https://www.wisconsin.edu/regents/policies/student-evaluation-of-instruction/
- UW System Administrative Policy 1257 Title Change: https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/title-change/
- UW System Administrative Policy 1276 Title Definitions: https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/title-definitions/
- UW System Administrative Policy 1277 Compensation: https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/compensation/
- Open meetings law for Department personnel meetings: https://www.uwlax.edu/globalassets/offices-services/human-resources/open-meetings-prt.pdf
- Section 19.85 of Wisconsin State Statutes: http://folio.legis.state.wi.us/cgi-bin/om_isapi.dll?clientID=90493&infobase=stats.nfo&jump=ch.%2019
- UW System General Counsel Website: http://www.uwsa.edu/general-counsel/legal-topics/open-meetings-law/