Stellic - Advisor Guide – View Student Profile & Degree Progress

How to Access

1. Log into Stellic by using the link in on your advisee's Student Center or by using the link in the red ribbon on UWL's website. You will be taken to the Stellic site.
   
2. On the Student page, look up your advisee using the student ID number or name in the Keyword search bar. If you have already set up a My Advisee report, select the report to bring up all your advisees and locate the correct one. Directions on how to create a My Advisee report are in this KB article.
   
3. Select the student's name to bring up their profile and audit.
   

Student Profile

The student's profile includes most of the same information as you would see in WINGS but in a different format

Student Identification info

• Name and ID numbers, 
• UWL email,  
• Class standing
• Programs, with an Add or edit programs option
• Basic student type info
  • EY: Entry Year. This is the same as the admit term.
  • CT: Catalog Term. This is their General Education catalog year
  • Graduation hat: appears with a term if the student has submitted an intent to graduate
  • Time zone
  • Undergraduate vs Graduate level
  • Student tags

Holds

If the student has a hold that blocks registration, it will appear at the top of the profile in a pink box and red lettering. Holds can only be removed in WINGS. 

Primary advisors can remove advising holds by going to the Advisor Center, finding their My Advisee list and clicking the Remove Hold next to the appropriate student.

Declared vs Not Declared programs

A declared program is a program that is officially on the student's record both in Stellic and in WINGS. Students and advisors have the ability to add or remove programs unofficially using the options at the top of the student profile. These programs are considered not declared.

The add/remove program option on the student profile should be used carefully for the following reasons: 

• This is not the same as a What If report. The unofficial degree audit added using this method is not complete. The best place to create a complete What If report (also called a saved or secondary plan) is through the Plans tab where you can create an unofficial plan with entirely new programs. This allows the audit to calculate more accurately. It also allows you to select different college cores and Gen Ed programs. More information on how to create a saved plan/What If report can be found in this KB article.
• This is not the same as officially changing the student's major/minors. That still must be done through the Change of Major/Minor/Program form because it requires official approval from the Deans Office. Not all major/minors may be taken together. Also, this change can impact length of time to degree, visa status, financial aid and other benefits.
• If adding: the audit only adds the program to the Planned version. The Planned version will take into account all programs, declared and non-declared. That means courses may be double counted incorrectly.
• If removing: the audit keeps the removed program listed in the official version of the audit until its officially removed by the Deans Office. The program is only removed from the Planned version. When editing the plan, the requirements for the removed program will not be listed in the Progress tab in the planner.

The "add or edit programs" option is under their officially declared and approved programs.

Unofficially added programs will be labeled "Not Declared." 

Unofficially removed programs will be labeled "Not in Plan."

Student tags

Student tags are only visible to advisors and administration. Tags are individualized to each student and indicate a course placement, non-course academic accomplishment, or activity they have achieved or in which they participate. Some example tags are the course placement milestones or if the student participates in an official UWL sport.

• To see their test scores, go to the Courses page and scroll to the bottom.
• To see their course placement milestones and all other milestones, they should log into WINGS, open the Other Academic Information dropdown, and select Course Placements & Milestones. Or look in the Course Placement Results section on the right in WINGS.

Official Progress bar

The summary progress bar displayed at the top reflects the total progress of the student's official major/minor/college level audits (not planned). This progress excludes the university level degree requirements. 

Hover over the bar for a breakdown of units/credits that count in the student's programs.

• Taken includes any course with a passing grade that counts toward academic progress
• Registered includes courses they are officially registered for at UWL.
• Remaining indicates the number of classes listed in the program requirements that they have not yet taken or registered for.

University degree requirements are listed at the bottom of the audit. This includes the 120 credit requirement and 40 credits at the 300/400-level requirement.

Advisor, CGPA (cumulative UWL GPA), currently enrolled courses

Below the summary progress bar is listed the student's advisor(s), cumulative UWL GPA, and a list of their currently enrolled courses. If the student has multiple advisors, there will be an option to click that shows the others. 

More information about the GPA is below.

Overview of Progress tab 

Scroll down past the enrolled courses. There are four tabs: Progress, Plans, Courses, and Requests. On the Progress tab, scroll down to see the degree progress report. This report can also be viewed from the Plans tab if you select that tab and Edit in Planner. More information on the Plans view is in this KB article.

Advisors see the same information as the students on the Progress, Plans, and Courses tabs.

1. Progress, Plans, Courses, Requests:
   • Progress: This page shows how the courses fulfill the requirements in the degree audit. 
   • Plans: This page shows the courses by term. The system will default to this view.
   • Courses: This page lists the courses taken or registered, chronologically by term. Any transfer or test credit is listed first, followed by each term of enrollment. 
   • Requests: This page lists any requests that may have been made on the records, including requests from the student to advisor but also exception requests if they were made through the workflow. Exceptions made directly by the Deans Offices only appear in the audit.
2. Official/Planned: The report will show the programs (such as majors or minors) and other requirements (General Education) required for the degree. Each program will have a breakdown of courses/units taken and the GPA specific to that program. You can view the degree audit in two ways:
   • Official Audit Progress: shows only classes already taken or registered. This is the default view. 
   • Planned Audit Progress: shows both courses already taken or registered and also the classes planned out from the Plans tab.
3. Audit Display Options: There are several options for how to view the audit: 
   • Full audit: This option lets you see the required courses easily and is the default format. The "fulfill all" type requirements are expanded so you can see the required courses. The other requirements are automatically collapsed. Other requirements may be elective options or GPA requirements. Click on the grey box after the requirement title to see more details.
   • Compact: All requirements are collapsed.
   • Remaining: This view shows only the requirements that the student has remaining, by program.
   • Unplanned: Only appears when on the Planned version of your audit. Only shows remaining requirements but will also exclude requirements satisfied by planned.
   • Expanded audit: Expands all requirements and constraints of the audit.
   • All Remaining: This view shows only the requirements that the student has remaining but does not say the requirement titles or to which program the requirement belongs. 
   • All Unplanned: Only appears when on the Planned version of your audit. This view shows remaining requirements but does not say the requirement titles or to which program the requirement belongs. Requirements satisfied by planned courses are also excluded.
4. The Progress report/Degree Audit: the specific requirements the student must complete to earn a degree at UWL.

The Degree Progress (also called a Degree Audit)

The degree progress starts with a heading indicating the type of degree being earned (e.g. BA, BS, MS, etc). The student's first major/graduate program is listed on this line as their primary program, and the specific requirements for the major/program are listed farther down. 

Audit requirements are listed in this order for undergraduates:

1. General Education Program requirements 
2. First major or graduate program
3. 2nd Major, minor, certificate, microcredental requirements, if any
4. Pre-professional 
5. College core options, if any
6. University degree requirements
7. Unmatched courses

Graduate students will just have their graduate program requirements and then university degree requirements.

To graduate, a student must have all requirements satisfied or waived.

Expand or collapse sections

In Stellic, requirements do not collapse when satisfied. Whether or not a section is satisfied is determined by the color and type of icon to the left of the requirement. Green indicates completed, Red indicates not completed or planned, Orange indicates In Progress, and Grey indicates not completed or in progress. Light Orange indicates Planned and will only show if you are in the Planned view of the report. More information about status icons is farther down.

Expand or collapse each section using the arrows behind each requirement line. The arrow will point to the right if section is collapsed and will point down if expanded. As you review your report, select the arrows to expand the section and view more details.

Progress bars, Credits totals, and GPAs

Progress bar: On the right are mini progress bars which summarize the program's progress visually for each section. 

Green indicates Taken, Orange indicates In Progress, and Grey indicates not completed or in progress. Light Orange indicates Planned and will only show if you are in the Planned view of the report. 

Hover over each part of the bar with your mouse to bring up a summary of courses/credits taken, in-progress, registered, and remaining. The bolded line is the part of the progress bar you are hovering over.

Credit totals: Select the credit total to see a summary of how that number was calculated. In this example, the student has 6 in-progress, 18 planned, and 14 taken credits for a total of 38 credits. The other categories of credits are at zero, but there is also a placeholder category because we are on the Planned view. The types of credits listed are:

• Taken course credits: total credits taken and completed that count toward this requirement
• In-progress course credits: total credits enrolled in the current term that count toward this requirement
• Registered course credits: total credits registered in the future (does not include current in-progress credit) that count toward this requirement
• Planned course credits: total credits of courses planned but not yet taken or registered in that count toward this requirement
• Waitlisted course credits: total credits of waitlisted courses, once student has started registering for the next term, that count toward this requirement
• Cart course credits: total course credits in the registration shopping cart that count toward this requirement
• Placeholders: requirements planned with course options, meaning the student has to select a course from the placeholder's options. For example, a placeholder in the plan could be "Choose MGT 301 or MKT 301." Once the student has put either MGT 301 or MKT 301 into their planner where that requirement was and saved, the placeholder label will disappear.

This example shows how the progress bar summary changes if it’s the Planned version. Keep in mind that the number of credits is different from the number of courses. Notice the line for Planned courses. This student has planned 18 credits (6 courses) that will count toward this program requirement.

The CGPA vs PGPA: 

The CGPA is the UWL cumulative grade point average and includes grades from all courses taken at UWL (in residence). This GPA includes "F" grades unless the course has been repeated for a better grade. The CGPA is at the top of the progress page in your profile and in the degree requirements. This is the GPA used to determine academic standing and most other GPA requirements unless otherwise stated.

A PGPA is a specific program's cumulative grade point average. There are two different types of PGPAs:

1. The PGPA called the "resident major or "resident minor" GPA may be a requirement in the major or minor. This GPA requirement is usually listed near the end of the program requirements as an additional check. Only courses that count toward this specific program and courses taken at UWL (in residence) will count in this GPA. This GPA includes "F" grades.
   
2. A PGPA also appears at the top of each program (e.ge. major, minor, general education program). Only courses that count toward that specific program are included in the GPA. Courses that count in milestones do not count toward the PGPA. This GPA includes transfer credit but excludes "F" grades.
   

Status Icons 

Each individual requirement in the report will have an icon to the left of each line with a number, checkmark or other image in it. This icon indicates the requirement's current status at each level of the report. For users with "Better Interaction" mode enabled, these icons are replaced with letters for improved accessibility. Information on how to make this change in your settings is in this KB article.

For a full list of icons & symbols, refer to the Icons guide on UWL’s Records website.

Each icon has a color:

• Green fill: has been satisfied. 
• Orange fill: in progress or registered in future term 
• Orange outline: you are on the waitlist for the course or course is planned
• Red outline: remaining, not satisfied
• Grey: optional. In some cases, it indicates the requirement has been waived. 

Images or letters indicate the type of requirement:

• Flag or M: milestones. Milestones address non-course requirements that count in the degree progress.
• Clock or IP: In progress
• Checkmark or T: Course or requirement is satisfied. This is in green.
• Checkmark or W: Course or requirement is waived. This is in green.
• Checkmark or P: Course or requirement is planned. This is in orange.
• Hourglass or WL: Course is waitlisted. This is in orange.

The number listed is the number of courses and/or milestones that are unsatisfied under that requirement.

A few other symbols may be used on courses to provide additional information. They will be on the right-hand side of the page. Hover over them to see more information.

• Two circled checkmarks with a line connecting: Course is counting toward multiple requirements (a.k.a. double counting) 
• A two-way arrow: Course is being used as an equivalent to the normally required course.
• Black circle with exclamation mark: Informational note (e.g., Course was taken but was not required)
• Red circle with exclamation mark: Additional information requires attention (e.g., Course was taken but grade requirement was not met)
• Line in a right angle with dots on either end: Course is fulfilling a parent requirement and may appear in multiple locations.
  

Constraints descriptions

Each requirement has at least one constraint (rule saying which courses can count). These are normally collapsed and only the courses that are counting already or which are required to be taken (instead of as an elective) will show. To see more details for what can count in that category, click the grey Constraint box next to the requirement title. Select it again to close it.

Unmatched Courses

There may be Unmatched Courses listed at the end of the progress report. These are courses the student have taken, or which are in the planner if you are on the Planned view, but which do not count towards a particular requirement (i.e., major, minor, certificate). However, they may count in the overall credits needed to graduate (120 for undergraduate students). Select the Learn more link to see reasons why the course may be listed as unmatched.