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Canvas - How do I create a Zoom room for a group presentation and submit it to Canvas?

This KB goes over how to create a Zoom meeting to record a live group presentation and then submit in Canvas. This is for student groups who need to give the presentation at the same time but in different locations/spaces.

You will create and share a Zoom meeting invitation in the Canvas discussion board; your attendees will find the meeting invitation in the discussion board during your defined session time. 

Step 1: Create your Zoom meeting link. 

  • Go to
  • Select the last option, Sign in (use your UWL email and password; DUO)
  • In the top right corner select SCHEDULE A MEETING, complete the following settings:
    • Fill in the Topic with your Presentation name and group members names. 
    • Select When your group will get together to record the presentation (day and time)
    • Complete the Duration. Schedule more time than you will need. 
    • Make sure the Time Zone is set to Central Time
    • Do not check recurring meeting, or registration requirement
    • Meeting ID should be Generated Automatically
    • Optional to check/uncheck: 
      • Passcode: need to be shared with your group members.
      • Waiting room: would require you to allow entrance for other group members.
      • Authentication: requires the members to sign in with their UWL email/password. 
    • Host and Participant video options should be turned on
    • Audio should have Both selected
    • Meeting options
      • Optional to check/uncheck: Allow participants to join anytime, Mute participants upon entry, Automatically record meeting
    • Alternate hosts: you can add group members here as well so anyone can start the recordings. 
  • Save
  • Copy the "Invite Link" - you will need to share that with your group members.

Step 2: Record your presentation. 

  • If you have not set up the meeting to automatically record, the host can select the Record button. Recommended to Record to the cloud. 


Step 3: Submit to an assignment or discussion. 

  1. Cloud recording. 
    • Once you are done recording and close the session you will be emailed when your cloud recording is done. You can end the Zoom meeting between recordings to review. 
      • Depending on the size of the recording and the amount of users at that time recording/uploading it may take some time to process. 
    • Locate your Cloud Recording. 
      • You can either use the links from the notification email to post (Do not use the link that can only be used by the host). 
      • Log into Locate recordings in the left navigation. Find and verify the recording you want and select Share/Copy shareable link.
    • Go to the assignment or discussion you need to submit to. 
      • Assignment: Text entry > Insert > Link > External Link paste URL OR Website URL > paste URL. *Make sure to include passcode if that is set up. 
      • Discussion: Insert > Link > External Link paste URL *Make sure to include passcode if that is set up. 

  2. Local/computer saved recording.
    • If you saved your audio/video file to your computer you will want to upload it using Kaltura My Media to avoid using up your Canvas File storage. 
      • In the assignment (text entry) or discussion Rich Content Editor select Tools>Apps> My Media. 
      • Add New (button upper right) > Media Upload > Agree to terms > Find the media you want to add as saved on your computer > Open > Save and Embed 

Keywordspowerpoint, slides, slideshow, My Media, Kaltura, Teams   Doc ID110022
OwnerStephanie S.GroupUW-La Crosse
Created2021-03-31 12:58:42Updated2021-09-30 12:04:02
SitesUW-La Crosse
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