Topics Map > Academic Advising

Navigate360: Creating an Event

How to use the Event function in Navigate360 to communicate events with students, request RSVPs, and allow students to check-in for events.
  1. Log into Navigate360 ( Navigate360: Accessing the Navigate360 Platform )
  2. Locate the Campaigns and Events icon along the left menu bar.
    Select Campaigns & Events Icon
  3. Locate the Events Menu. If you do not see this menu, you may not have the permissions needed. If you would like to have this function available to you, please email navigate@uwlax.edu
    Events Menu Window
  4. Select "Add New" to create a new event
    Add a new event button
  5. Define the event
    Menu of Event Creation Options
    Internal Name

    This is the name that will only be seen by staff. Please include the Semester, and your name in the title: Example:

    Katy Morrison SP25 4 Year Planning Workshop CASSH
    Select Care Unit Select the correct care unit for your event from the drop-down menu.
    Select Capacity What is the maximum capacity for the room where your event will take place. Maximum is 20,000
    Maximum Guests per attendee If you would like invited guests to be able to bring guests, select the maximum number of guests per attendee. Enter 0 if you do not wish for guests to attend.
    Is an invitation required to attend? By clicking this checkbox, it will make it required for students to receive an invitation to RSVP and attend this event.
    Select display name This is the event name that students will see in the invitation, RSVP page, and reminders
    Select event date Select the date that your event will take place
    Select start teim Select the start time for your event
    Select end time Select the end time for your event
    Select the correct time zone for your event Select the correct time zone
    Select event location What is the name of the location for your event?
    Select event location address Enter the address information for your event (if applicable)
    When should students be able to register to attend

    Decide the window of time where students will be able to register for the event.
    Select continue

    Select Continue when you are done and ready to move on.
  6. You will now work on the Registration Page, this is the page where students will go when trying to RSVP to the event.
    Event Registration Page
      1. Write the description for your event. You can use various tools to format your text, and can include hyperlinks. You can also upload images into your message.
        Write event registration page details 
      2. To quickly insert all of your event information, utilize the Merge Tag: Event Information
        Merge Tag to enter Event Information
      3. As you create your registration page, you can preview how it will appear to students along the right side. You can change views to be from Mobile, Tablet, and Desktop
        Preview the registration page
  7. Registration Page URL: You can set a custom URL for your registration page, and that link can be shared with students as well.
    Select continue Select Continue when you are done and ready to move on.
  8. Add Recipients to your event. You can do this now, or later. However, once an event is published, you may not remove a recipient. You will need to be able to run reports to utilize the search filters. When you have selected the correct filters, click "Run Report"
    Run Report
    1. For help using the correct filters: Navigate360: Building V3 Reports
  9. Once you have identified the correct students, select those that you would like to add to the event by clicking the individual boxes next to their names OR select all from the top of the menu.
    How to add students to the event
    Select all recipients Select some recipients

    Click "Add selected recipients"

    If you are adding more than 100 student names, be sure to click the Select All button on the bottom of the search results, or it will only add the first 100 students to the event.
    Select more than 100Select more than 100 recipients
  10. Review your recipient list for accuracy.
    1. If everything looks good, click Continue. Continue
    2. If you need to add additional students, click "Add More Recipients" and use the same process as above to add more students.Add more students
  11. Compose your Messages
    1. Invitation
      1. click Add Invitation
      2. Compose your message, this menu looks very similar to other messaging menus within Navigate360. You can select Email or SMS for your invitation. If you are utilizing templates, you can select from previously saved templates here.
      3. You are able to view a preview of the message on the right hand side of the page.
      4. You can utilize merge tags to easily insert the RSVP link, student name, and/or event information
        Merge tags for event invitation
      5. When your invitation is complete, click Save Invitation. The invitation will send on the first day of your reservation window.
        Save Invitation
    2. Reminder to RSVP
      1. Click Add Reminder
        Add Reminder
      2. Follow the same steps as above to create your reminder. Reminders will send on the days that you select.
    3. RSVP Confirmation
      1. This is the message that students will receive when they RSVP. The messaging options here are the same as other messages
      2. When you have crafted your RSVP confirmation message, click Save Confirmation Message
        Save Confirmation Message
    4. Reminder for Event (optional)
      1. This is the message that students will receive when they have RSVP'd yes to the event. The messaging options here are the same as other messages.
      2. You can select which date you would like the reminder to send
        Reminder of event date

      3. When the message is complete, click Save Event Reminder
        Save Event Reminder
  12. When each message has been created, click Continue
    Continue
  13. On the last page you can verify all of the correct selections have been made for your event. Then, if everything is as you would like it to be, you can Publish the event if you are ready to do so, or you can Save and Exit and publish the event later.
    Save or Publish Event

Keywords:
Navigate360 Event RSVP Register Check-in 
Doc ID:
149764
Owned by:
Jamie S. in UW-La Crosse
Created:
2025-04-09
Updated:
2025-04-11
Sites:
UW-La Crosse