Topics Map > Academic Advising

Navigate 360: Setting up availability

How to set your availability in Navigate 360 in order to allow students to schedule appointments with you.

Availability allows staff to indicate the days, times, locations, and services for which they are available to meet with students. Staff can choose whether the availability active duration is for a specific term, a specific set of dates, or forever. Staff can set availability for appointment scheduling, drop-in visits, and/or appointment campaign purposes. 

It may be necessary to set multiple availabilities to meet your needs. Availabilities can overlap.

1) To start, make sure you are on your Staff Home page. (Navigate 360: Staff Home Overview) Select the tab that says, "My Availability". Find the Actions menu, and select "Add Time."

Add Availability Menu

2) A new menu will appear. Start by selecting the days of the week you are available. Then, select a time range. In the example here, the first appointment could be scheduled at 8:00am, while the final 30 minute appointment could be scheduled at 4:30.

Select available dates and times

3) Select how long you want the availability to be active. You can set your availability for:

  • A semester which will be active beginning the first day of the semester, and end the last day of the semester
  • A specific date range
  • Forever, which is effective immediately, and has no end date

Add the date range

4) Select if you would like this availability to be included in your Personal Availability Link. This link allows students to be brought directly to your calendar instead of having to "find" you in the Navigate 360 scheduler.

Add to your personal availability link?

5) Specify for which type of appointments you are available for during this time:

  • Appointments are pre-scheduled by the student with you through Navigate 360
  • Drop-ins would be times where a student could just stop by your office or your virtual office space to ask a question
  • Campaigns are appointments that you reach out to the students to initiate (Navigate 360: Creating an appointment campaign)

6) Select the meeting types a student can choose from for this availability, you can choose more than one:
Select meeting types

7) Select your care unit

Add the care unit to the availability

8) Select your location

This will be your office space if you advise as part of an advising office on campus (AACCS, SSS, OMSS, for example) or My Faculty’s Office/Faculty Meeting-Virtual.

Add your location

9) Select the services for which you are available. The list of possible services will be pre-populated based on your assigned role in Navigate 360.

Add available services

10) You have the option to insert a virtual meeting link here:

Add URL or Phone number to availability

11) If you have special instructions you want your students to know, you can include them here. Good things to include are your office location for in-person appointments, instructions about how to contact you virtually. If there are specific things you want a student to do before the meeting, putting that information here can be helpful.

Input your special instructions

12) Select if you would like each appointment slot to be available to one student at a time, or would you like it to be available for more than one student for group advising?

How many students per appointment

13) Make sure to save your availability.


Continue to repeat this process until all of your availabilities have been defined. You can create as many as needed. To maximize the efficiency of Navigate 360 for booking appointments, syncing your Outlook calendar will help you avoid scheduling conflicts. (Navigate 360: Microsoft Outlook 365 Sync)

KeywordsNavigate 360 Calendar Appointment Availability   Doc ID107085
OwnerJamie S.GroupUW-La Crosse
Created2020-11-10 14:49:55Updated2024-05-02 11:11:16
SitesUW-La Crosse
Feedback  0   0